From August 1st 2025, the updated Property Law Act comes into effect and this will mean the removal of the Disclosure Statement from StrataMax and the StrataMax portal and changes to certificates produced from StrataMax for buildings managed in Queensland. The following page is designed to provide an early insight into what certificates will be changed and where information will merge from and what new areas will be introduced to Info Editor based on new requirements.
The below is subject to change pending any further legislative amendments and / or changes based on StrataMax requirements.
The categories noted below 'Embedded Network' and 'Caretaker/Letting' in the Contracts Register and 'Lot Owner-Exclusive Use' and 'Lot Owner-CP Improvement' have been added to the category pick lists allowing data to be updated to reflect these requirements in preparation for 1st of August.
BCCM Form 13 Information Certificate (Section 205) being replaced by Form 33.
Please find the related areas of the certificate and where the data is planned to merge from.
Body corporate manager
Information is merged from the Body Corp. Manager office bearer record and Account Manager.
Accessing records
By default The body corporate manager named above will be ticked. An Info Editor field for if it is someone else.
Lot and plan details
Information is merged from the roll records. Lots may have differing Plan Numbers and format which is setup in the Lot Editor.
Regulation Module
Information is merged from the Regulatory Module field in Building Information.
Layered arrangements of community title schemes
A new field will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
Building management statement
A new field will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
General by-laws
A new field will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
Exclusive use areas
Information from the Common Property Register will be used. New categories to distinguish between Lot Owner Common Property Improvements a lot owner is responsible for and Lot Owner Exclusive use will be added.
Records in the Common Property Register with the category of 'Lot Owner-Exclusive Use' will report here. The fields merged will include Date of Resolution, Lot, Description and Conditions.
As an alternative to using register records, new Info Editor fields will be added that can be used to reference documentation attached via document inclusions.
Lot entitlements
Information is merged from the roll records.
Statement of accounts
The old year financial statements will be attached automatically.
Owner contributions and amounts owing
Information is merged from Levy Management and Levy Invoice Code Setup. The field Certificate Section in Levy Invoice Code Setup determines where balances appear.
Sinking fund forecast and balance
Information is merged from the Inspections Register record where the inspection relates to Sinking Fund Report. The new inspections register being released allows any inspection type to be set as the default for Sinking Fund Report which will be used to identify which record to merge the date from. As an alternative to using register records, a new Info Editor field will be added.
The current sinking fund balance will be merged from financial information at the time of the certificate being produced.
Improvements to common property the lot owner is responsible for
Information from the Common Property Register will be used. New categories to distinguish between Lot Owner Common Property Improvements a lot owner is responsible for and Lot Owner Exclusive use will be added.
Records in the Common Property Register with the category of 'Lot Owner-CP Improvement' will report here. The fields merged will include Date of Resolution, Description and Conditions.
As an alternative to using register records, new Info Editor fields will be added that can be used to reference documentation attached via document inclusions.
Body corporate assets
Information is merged from the Asset Register.
Body corporate insurance policies
Information is merged from the Insurance policies.
Alternative insurance
A new field will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
Caretaking service contractors and letting agents
Information from the Contracts Register will be used to populate this area.
For the Caretaking Services Contractor, the category of the Contract Register record must be Caretaker.
For the Letting Agent, the category of the Contract Register record must be Letting.
If a contract is for both Caretaking and Letting, the category of Caretaker/Letting must be used.
Embedded network electricity supply
Information would merge from the Contracts Register, new category ‘Embedded Network’ will be added to clearly distinguish between records that need to report on certificates and those that do not.
Body Corporate Authority
The Office Bearer Body Corporate Manager name will be used however new Info Editor fields will be available to override this with a different company or personal name if required.
Copies of documents given with this certificate
By-laws for the scheme in consolidated form (if applicable) - add via Document Inclusion.
Details of exclusive use by-laws or other allocations of common property (if applicable) - Information is merged from the Common Property Register.
The most recent statement of accounts -The old year financial statements will be included.
Details of amounts payable to the body corporate for another reason (if applicable) - Information is merged from the lots ledger. Any additional information must be attached via document inclusion or as an extra attachment if required.
Details of improvements the owner is responsible for (if applicable) - Information is merged from the Common Property Register.
The register of assets (if applicable) - Information is merged from the Asset Register report.
Insurance policy details - Information is merged from the Insurance.
Form 26 Information Certificate being replaced by Form 34 (two lot schemes)
Please find the related areas of the certificate and where the data is planned to merge from.
Lot and plan details
Information is merged from the roll records. Lots may have differing Plan Numbers and format which is setup in the Lot Editor.
Building management statement
A new field will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
Body corporate manager
Information is merged from the Body Corp. Manager office bearer record and Account Manager.
Accessing records
By default The body corporate manager named above will be ticked.
General by-laws
A new field will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
Exclusive use areas
Information from the Common Property Register will be used. New categories to distinguish between Lot Owner Common Property Improvements a lot owner is responsible for and Lot Owner Exclusive use will be added.
Records in the Common Property Register with the category of 'Lot Owner-Exclusive Use' will report here. The fields merged will include Date of Resolution, Lot, Description and Conditions.
As an alternative to using register records, new Info Editor fields will be added that can be used to reference documentation attached via document inclusions.
Lot entitlements
Information is merged from the roll records.
Financial Accounts
By default Yes will be ticked for does the body corporate keep one or more financial institution accounts.
The financial institution will be merged from Bank Account Setup and the current amount held will be populated from banking.
A new field for the name of the person/s authorised to operate the account will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
Owner contributions and amounts owing
Information is merged from Levy Management and Levy Invoice Code Setup. The field Certificate Section in Levy Invoice Code Setup determines where balances appear.
Improvements to common property the lot owner is responsible for
Information from the Common Property Register will be used. New categories to distinguish between Lot Owner Common Property Improvements a lot owner is responsible for and Lot Owner Exclusive use will be added.
Records in the Common Property Register with the category of 'Lot Owner-CP Improvement' will report here. The fields merged will include Date of Resolution, Description and Conditions.
As an alternative to using register records, new Info Editor fields will be added that can be used to reference documentation attached via document inclusions.
Body corporate assets
Information is merged from the Asset Register.
Embedded network electricity supply
Information would merge from the Contracts Register, new category ‘Embedded Network’ will be added to clearly distinguish between records that need to report on certificates and those that do not.
Body corporate insurance policies
Information is merged from the Insurance policies.
Alternative insurance
A new field will be entered into Info Editor in the Certificates menu that can be populated globally or for a specific building.
Body Corporate Authority
The Office Bearer Body Corporate Manager name will be used however new Info Editor fields will be available to override this with a different company or personal name if required.
BUGTA Form 18 Body Corporate Certificate
Please find the related areas of the certificate and where the data is planned to merge from.
Body corporate manager
Information is merged from the Body Corp. Manager office bearer record and Account Manager.
Secretary of the body corporate
Information is merged from the Secretary office bearer record.
Accessing records
By default The body corporate manager named above will be ticked.
Lot and plan details
Information is merged from the roll records. Lots may have differing Plan Numbers and format which is setup in the Lot Editor.
Development details is based on the building setup in Building Information.
By-laws and exclusive use areas
By-laws may be add via Document Inclusion.
Information from the Common Property Register for all lots is used to populate the exclusive use areas. Records in the Common Property Register with the category of 'Lot Owner-Exclusive Use' will report here. The fields merged will include Date of Resolution, Lot, Description and Conditions.
Lot entitlements
Information is merged from the roll records.
Statement of Accounts
The old year financial statements will be attached automatically.
Owner contributions and amounts owing
Information is merged from Levy Management and Levy Invoice Code Setup. The field Certificate Section in Levy Invoice Code Setup determines where balances appear.
Sinking fund forecast and balance
Information is merged from the Inspections Register record where the inspection relates to Sinking Fund Report. The new inspections register being released allows any inspection type to be set as the default for Sinking Fund Report which will be used to identify which record to merge the date from. As an alternative to using register records, a new Info Editor field will be added.
The current sinking fund balance will be merged from financial information at the time of the certificate being produced.
Improvements to common property the lot owner is responsible for
Information from the Common Property Register will be used. New categories to distinguish between Lot Owner Common Property Improvements a lot owner is responsible for and Lot Owner Exclusive use will be added.
Records in the Common Property Register with the category of 'Lot Owner-CP Improvement' will report here. The fields merged will include Date of Resolution, Description and Conditions.
As an alternative to using register records, new Info Editor fields will be added that can be used to reference documentation attached via document inclusions.
Body corporate assets
Information is merged from the Asset Register.
Body corporate insurance policies
Information is merged from the Insurance policies.
Service contractors and letting agents
Information from the Contracts Register will be used to populate this area.
For the Letting Agent, the category of the Contract Register record must be Letting. If the letting agent is carrying out the maintenance and repairs for the body corporate, the category of the Contract Register record must then be Building/Letting.
Embedded network electricity supply
Information would merge from the Contracts Register, new category ‘Embedded Network’ will be added to clearly distinguish between records that need to report on certificates and those that do not.
Body Corporate Authority
The Office Bearer Body Corporate Manager name will be used however new Info Editor fields will be available to override this with a different company or personal name if required.
