Print Deposit Forms

The instructions in this article relate to Print Deposit Forms. The icon may be located on your StrataMax Desktop or found using the StrataMax Search.

Australia’s banking industry is moving away from issuing and accepting cheques as customers shift to faster, digital payment options. As cheques are now less common, the reasons for receiving a cheque also diminishes and reduces the need to print a deposit form. The most common reason for receiving a cheque is:

• A building is transferred between managers, the outgoing manager closed the bank account prior to the new account being opened and a cheque was issued.
  • EFT is the preferred method for receiving funds quickly and securely. Where possible, provide the new bank account details to the outgoing manager so funds can be transferred electronically.

The options available to deposit a cheque currently are:

• Australia Post with accompanying StrataPay Deposit Slip.
• StrataPay - send to the address on the Stratapay Deposit Slip.
• BOQ - with a BOQ Deposit Slip - only available till November 2026 (not for Lot deposits).
• Macquarie Bank - no longer issues or accepts cheques directly.

NOTE:  If a cheque is received for a lot or second debtor account, use a deposit slip by printing one of the following reports which will have the correct StrataPay Reference for depositing with the above options:

• Levy Notice, Invoice Printing, Ledger Card.

StrataPay Ref Number Setup

Before printing a StrataPay deposit slip, check that the 'StrataPay Ref Number' field in Building Information is populated. This number will be entered automatically for StrataCash Accounts, when the building uploads for the first time, when the below criteria is met:

• Bank Account Setup has an account number, plus
• Lots are added to the Roll, and 
• The StrataMax menu has the building tagged to be uploaded daily. 

If there is no StrataPay Ref Number, please contact our Support Team.

StrataPay Deposit Form

The StrataPay Deposit form is used to deposit cheques at a Australia Post branch or to send to StrataPay. To print a StrataPay deposit form use the steps below:

1. Search or select Print Deposit Form.
2. Ensure StrataPay Deposit is ticked (by default).
3. Select the Account for the deposit to post transactions to when banked. 
4. Drawer will be populated from the Account name, this can be edited if required.
5. Click the Bank selector and select the account to make the deposit against - the branch will be populated from the bank selection. 
6. Add the Amount.
7. Set the Deposit Date (today's date is pre-populated).
8. Add Notes if required. For example, 'Cheque received from prior manager.....'
9. Click Proceed.
10. Select Screen (to view onscreen) or Printer (to print directly) and click OK.

As BOQ will no longer be accepting cheque deposits from November 2026, the above option is recommended for depositing cheques. The BOQ deposit slip can still be accessed, until this time, by deselecting the 'StrataPay Deposit' tickbox and following the above steps, this is also the only option available to deposit cash.

Bank Deposit Form - Any Bank

The Deposit Slip produced will be based on the Bank selected in Bank Account Setup for the property. This allows you to deposit a cheque (based on the support for cheques) for the selected bank.  

1. Search or select Print Deposit Form.
2. Select the Account for the deposit to post to when banked. 
3. Drawer will be populated from the Account, this can be edited if required.
4. Click the Bank selector and select the account to make the deposit against - the branch will be populated from the bank selection. 
5. Add the Amount.
6. Set the Deposit Date (today's date is pre-populated).
7. Add Notes if required.
8. Click Proceed.
9. Select Screen (to view onscreen) or Printer (to print directly) and click OK.

Print a Deposit Form - Blank

A blank deposit form can be produced based on the Bank Account Setup however the funds will not allocate automatically in the Bank Reconciliation.

1. Search or select Print Deposit Form.
2. Ensure Blank is ticked.
3. Enter the Drawer details.
4. Click the Bank selector and select the bank and branch of the cheque - the branch will be populated from the bank selection.
5. Set the Deposit Date (today's date is pre-populated).
6. Add Notes if required. 
7. Click Proceed.
8. Select Screen (to view onscreen) or Printer (to print directly) and click OK.