Report Set

The instructions in this article relate to Report Set. The icon may be located on your StrataMax Desktop or found using the StrataMax Search.

Report Sets have been designed for running a specific set of reports quickly for Meetings, Financial Year Ends, Audits, Tax & legislative requirements such as the NSW Section 55 reporting, etc. for multiple buildings, for either the current or old year, where set.

Access to existing Report Sets

Please note that when transitioning to version 5.6.149, the new Report Distribution window that will be used in Report Set will set any existing report sets to select from the Report Set drop-down selection.

Create New Report Set

To use the report set feature, ensure that Report Distribution is available in the Advanced mode.

1. Search or select Report Set.
2. From the Report Selection window, search or select the report or merge letter.
   • Tip: Start with the contents page as the first report. This will avoid having to manoeuvre that report in the list after each addition.
3. Click the + Report button to add the next report. Repeat for each required one, either searching for or selecting them from the list.
4. Click the cogwheel on each report set to set the individual report settings - for example, Financial Year.
5. Click the Attachment button to add an attachment from DocMax or a Folder Location. Repeat for any other attachments that may be required.
6. Click the Save icon and enter a report set name (30-character limit).

Distribute Report Set

1. Search or select Report Set.
2. From the Report Selection window, click Cancel.
3. Drop the Report Set selection, and pick the required type from the list.
4. Based on the reports, if there are lot-specific (account) reports, select the Accounts area and tag the required account(s).
5. Use the building selector tool for multiple buildings. The filters can be expanded for specific scenarios. For example, Financial End Month for Year End buildings, or Account Manager for a specific subset of buildings. These types will not generally use a lot-specific report.
6. Review the Distribution Method. If the report set is to be saved to DocMax, ensure that a profile is set with the cogwheel.
7. Click Proceed to preview the report set. 
8. From the preview window, select Proceed to distribute the report set as per the distribution method. Or alternatively, use the Save icon to save the documents, email icon to email separately, or DocMax icon to save to DocMax as a separate action.

Edit an existing Report Set

1. Search or select Report Set.
2. From the Report Selection window, click Cancel.
3. Drop the Report Set selection, and pick the required type from the list.
4. If editing an existing report, click the cogwheel and edit the settings.
5. If an additional report is required, click the +Report button and add the additional report(s) as needed.
6. If an additional attachment is required, click the Attachment button and add from either DocMax or a folder location.
7. If these edits to the report settings or additional reports or documents are to be available permanently, click the Save icon to save the updated set. 

Deleting an existing Report Set

Deleting a report set cannot be reverted. If the set is deleted and still required, it will need to be re-created.

1. Search or select Report Set.
2. From the Report Selection window, click Cancel.
3. Drop the Report Set selection, and pick the required type from the list.
4. Click the red cross, and click Yes to the message Are you sure you want to delete this report set?

Report Sets Examples

Auditor Report

For a strata audit, the standard set includes the complete set of financial reports, transaction list, and bank reconciliations for the relevant audit period. There may be other specific information the auditor requests, which can be added as attachments or included in further reports as needed.

Financial Year-End Report

At the end of each financial year for a property, a complete set of financial reports, a transaction list, and bank reconciliations for the relevant audit period. There may be other specific information the auditor requests, which can be added as attachments or included in further reports as needed.

Lost Building Report

This report is used for property information, roll and other contacts, and financial information and is often included with a DocMax export of documents. 

Search Agent Report

A Search Agent Report includes a lot of specific information and will include the ledger card, any legal action communication, reports, registers, and property information.

StrataMax Reports

The following reports from within the Report Set are available for a financial style report. The cogwheel in each report allows you to set subsequent reporting dates and options.

Banking

• Bank Balances
  • Current Date.
• Bank Reconciliation
  • Default (Current Year), Current Year, Old Year, Current and Old Year.
• Bank Reconciliation Summary
  • Current Date.
• Bank Transaction
  • Default (Current Year), Current Year, Old Year, Current and Old Year.
• Unpresented Payments and Receipts Report
  • Current Date. 

Creditors

• Creditors Aged Balances
  • Default (Current Year), Current Year, Old Year, Current and Old Year.
• Creditor Balance
  • Default (Current Year), Current Year, Old Year, Current and Old Year.

Debtors

• Aged Balance
  • Default (current date), Current Year, Old Year, Current and Old Year. 
• Ledger Card
  • Year to date, Year to date - include old year, Month to Date, Selected Month, From Last Zero Balance, All History, Date Range. 
• Lot Account Dissection
  • Default (current date, Current Year, Old Year, Current and Old Year. 
• Arrears Issued
  • Current date. This will provide a report that includes the stage, date, lot and unit number.

Financials

• Account Summary
  • Default (Current Year), Current Year, Old Year, Current and Old Year.
• BAS
  • Ending Last Quarter, Ending Last Month.
• Cash Flow Management Report
  • Current Date.
• Financial Statements
  • Current Year, Last Month, Old Year, Current and Old Year.
• Income Tax Report
  • Current Date.
• Key Financial Information (Statement of Key Financials - NSW)
  • Current Date.
• Lot Balance
  • Default (Current Year), Current Year, Old Year, Current and Old Year.
• Receipt Summary
  • Current Date.
• Status Report
  • Override period end date for status report.
• Transaction List
  • Current Year, Current Month, Old Year, Current and Old Year.