Base Building

This article explains the purpose of the Base Building, what and how it can be configured, and what menus are accessible in it.

The Base Building is essentially a template building that StrataMax uses to copy information from when a New Building is created. The information that should be entered into the Base Building is anything common to all buildings in the StrataMax portfolio, such as the Strata Manager as an office bearer. This will save time and effort each time as new building is created, as users won't have to enter all the information into a completely blank building.

Open the Base Building:

1. Click the Building Selector Tool.
2. Click the Select Base Building link at the bottom left of the building list.

Available Menus in Base Building

This is an exhaustive list of all the menus that are available from within the Base Building. We have also provided some reasons as to why it would be useful to enter information in each menu.

Accounting and Taxation

Account Maintenance 

Review Account Maintenance for the account codes to be included in new building setups, this is critical since it will determine which account codes are available, and is where codes should be copied (individually and in bulk) from the Master Chart to the Base Building. Review the GST accounts are available to ensure the correct accounts will be in any newly setup GST Registered Building / Plan.

Search Global Accounts

A full list of the chart of accounts can be reported from Search Global Accounts. This area offers a detailed report that includes Type, P/L, B/S, Main Sub, Update Code and Account Group. This can be useful to refer to when attempting any clean up of data. This is also available in Excel.

Creditors and Payments

Creditor Maintenance

Creditor accounts that are frequently used should be entered in Creditor Maintenance, such as the Strata Management company and the ATO Creditor for BAS and Income Tax. Any Creditor records that may be used less frequently will still exist in the Master Chart, ready to be added to any local building as required. 

Search Creditors

Search Creditors can produce a report that details the creditors available. This report is available for Excel.

Levies & Arrears

Levy Invoice Code Setup

Configure the base Levy Invoice Code Setup. This is critical for each building in order to determine which funds are available for levies.

Property Setup

Insurance

All insurance codes will exist in the Master Chart, and the Base Building can be set to include only the most frequently used policies in Insurance. By reviewing the insurance policies in the Base Building can help reduce unused policies in new buildings.

Office Bearers

Accessing the Office Bearers from the Base Building is available, and allows for the Body Corporate Manager record to be reviewed. If any changes are to be made against the Body Corporate Manager record, this should be done via the Body Corp. Manager Maintenance menu.

Common Property Register

Although the Common Property Register is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Contracts

Although Contracts Register is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Disputes

Although Disputes is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Document Amendment

Although Document Amendment menu is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Inspections 

Although Inspections is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Lot Improvements

Although the Lot Improvements menu is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Other Registers

Although the Other Registers menu is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Restricted Issues

Although the Restricted Issues menu is available from the Base Building and performs in the same way as it does from a local building, there aren't many instances where this would be applicable across every building.

Returned Mail

Set the Returned Mail address. 

Bank Account Setup

If the majority of the buildings are with the same bank, complete the common bank details in Base Account Setup. This will only have to change for buildings which have a different bank.

Body Corp. Manager & Body Corp Manager Maintenance

Manager Maintenance should be configured already, and shouldn't need to be changed in the Base Building. Check Office Bearers. 

Data Storage

This menu performs in the exact same way as it does from any other building, or Master Chart. Purely used to back up the Base Building.

Trading Fund Setup

This menu is used to set up any trading funds, such as Admin and Sinking/Capital Works/Maintenance, which are installed by default. Any additional funds that are common to new buildings can be entered into Trading Fund Setup.