Transaction List

The instructions in this article relate to Transaction List. The icon may be located on your StrataMax Desktop or found using the StrataMax Search.

Local Transactions replaces the legacy Transaction List. This report can still be used and includes all transactions for a property and is available to be set for a current month, current financial year, or old financial year. 

To export all or specific transactions to Excel, it is recommended to use Local Transactions or Global Transactions. This is especially useful for exporting GLMax (company) transactions, as it will produce the data faster than a Transaction List.

Using Local Transactions for a search similar to the one below will assist with reviewing transactions. It is recommended that this search be saved for regular use. To load this saved search, use the Load/Edit Delete Search button and pick from the list. This search can be saved for all users, groups, or a single user. When referring to the search, the fields of restriction can be adjusted at the time to include the relevant transactions.

This search captures the most common type of transactions and includes fields to allow dates, descriptions, and account codes to be selected where needed. The Columns display is achieved using the Advanced area, which provides for relevant fields. The Sort Order offers control of the results, with the Advanced (left) option allowing the number of results to be set.

To save this search, use the Save Search As button at the bottom of the window and include a Name. Select who the search should be available to, and if this should be the default view when the screen is open, tick Save as Default. If edits are made to the search, click Save Search to update the search.

The Report button allows you to report these results using the PDF-style Transaction List, which will use the Report Distribution screen. If Excel is preferred, click Export at the top of the window.

Producing the Transaction List

This option is designed for PDF-style transaction reporting and can be used for account code ranges or an entire general ledger. Use Local Transactions or Global Transactions to view and report if specific accounts are required.

1. In the selected property, search or select Transaction List. 
2. Select the cogwheel to review the Sort Order, Account Code Range Start and Finish codes, what Period it includes, and to Show Hidden transactions which are created using Transaction Report Manager. The template can also be adjusted if required. Close once set.
3. To select specific account codes, use the Accounts selector and tag the required account codes to be included.
4. Click Proceed. From the preview window, click Proceed to distribute the report to an internal user, or click the Save icon to save it to a network location, or the DocMax icon to save it to DocMax.

Please note: Use Global Transactions to view specific account codes across multiple buildings. To view an entire general ledger across buildings use the Building Selector Tool, and tag the required buildings, clicking Proceed.

The Transaction List Report has a few columns, some of which are self-explanatory. These are others:

• Type: Defines the transaction type. For example, a Creditor Invoice includes the column Reference with 'DA'. The payment type indicates a payment from that account and uses the column 'Reference' with either 'B' for a direct posting from the Bank Reconciliation or 'F' for EFT/BPay Payments.
• Transactions that include no GST will have no additional journal line for GST.

Transaction List Template Options

Two template options display the information in the Transaction List. These templates can be set globally, affecting all users. The letterhead cannot be applied to this report.

1. Search or select Transaction List. 
2. Click the cogwheel.
3. Refer to the template area and select from either:

Transaction List (gentran)

Transaction List with GST (gentran1)